BOARD MEMBERS PRESENT: Scott Hladki, Mary Ellen Sherwood, Rosemary Rinella, Mike Hiner, Elizabeth (Petsy) Jenkins, Diane Misze and

Lynn Young.

 

BOARD MEMBERS ABSENT: None.

 

Supervisor, Scott Hladki, called the meeting to order at the Dalton Township Hall. The Pledge of Allegiance said, invocation given and roll call taken.

 

MINUTES:

The regular meeting minutes of August 11, 2008 and the special meeting minutes of August 25, 2008 were accepted as presented and placed on file.

 

PUBLIC COMMENTS:

None.

 

TREASURER'S REPORT:

As of August 31, 2008, the General Fund has $74,465.36, Fire Operating Fund has $129,356.37, and Fire Equipment Fund has $35,201.29. There is $246,769.28 in the Co-Merica J-Fund. The Treasurer's Report was accepted and placed on file for audit. Only the Co-Merica J-Fund has been balanced to the bank and interest posted. An income report for August 2008 for the General and Fire Operating Funds was also submitted. Rosemary explained that the reimbursement for $606.00 is from the state to reimburse for mowing of the equestrian trail. It was stated that the township can get reimbursed for up to $1,500.00 annually for this purpose. The report was filed for audit.

 

MONTHLY BILLS:

Motion by Rosemary, support by Diane, PASSED to approve the monthly bills as submitted. Petsy stated that she has questions regarding some bills. Mary Ellen stated that she would pull these bills and get back with her regarding her questions. Yes: Rosemary, Diane, Mike, Lynn, Mary Ellen, Petsy, and Scott. No: none.

 

General Fund bills totaling $51,833.35, through check number 19962, Fire Fund $12,586.65 through check number 10146, Cemetery Fund $217.09 through check number 986, Streetlight Fund $1,350.36 through check number 488. Bills were also paid from the building fund and other self-supporting miscellaneous funds.

 

FIRE BUSINESS:

Fire Chief, Gary Furman, submitted the Incident Log for August 2008. There were 50 calls with an average response time of 7.57 minutes.

 

COMPLIANCE OFFICER:

Compliance Officer, Frank Swiatek, was present and gave a report to the board regarding violations this year.

 

MAINTENANCE DEPARTMENT:

No new business or report.

 

PLANNING COMMISSION RECOMMENDATIONS:

A. Request of Roman Marciniak of Thunderbird Raceway for a Special Use Permit for Sand Mining and a ¾ acre pond at 350 W. Riley Thompson Road.

 

Motion by Diane, support by Lynn, PASSED to approve the request of Mr. Marciniak for the Special Use Permit for sand mining and a ¾ acre pond as recommended by the Planning Commission. Yes: Diane, Lynn, Mike, Petsy, Rosemary, Mary Ellen and Scott. No: none.

 

ASSISTANT ASSESSOR REVIEW:

Scott stated that he is recommending that the assistant assessor receive a dollar per hour raise since she has obtained her level one assessor certification. Mary Ellen stated that she has had this certification for well over a year and if a raise was going to be given it should have been figured in the budget and done at the proper time when the budget was being prepared. Petsy stated that more documentation should be provided and this issue brought back to the board. Mary Ellen stated that if raises are awarded for certifications and merit then all employees should be considered for merit raises, not just one. She stated that this is nothing against Tina; however, no employees have received merit raises, only cost of living.

 

Motion by Diane, support by Rosemary, PASSED to give Tina Cunningham, the Assistant Assessor, a one dollar an hour pay raise effective today. Yes: Diane, Rosemary, Lynn, Mike and Scott. No: Mary Ellen and Petsy.

 

Motion by Mike, support by Diane, PASSED to amend the budget accordingly for the raise given to Tina Cunningham, the Assistant Assessor. Yes: Mike, Diane, Rosemary, Lynn, and Scott. No: Mary Ellen and Petsy.

 

UPDATE OF PARKS AND RECREATION PLAN:

Due to the fact that Scott had already signed an Agreement with Fleis and VandenBrink dated November 1, 2007 for the update of the parks and recreation plan and for grant submission for recreation purposes, the motion to award a bid to Johnson and Anderson for the same service at the previous months meeting was rescinded.

 

Motion by Mike, support by Mary Ellen, PASSED to finish the Parks and Recreation Plan update and Grant application with Flies and VandenBrink Engineering and direct Scott to call Johnson and Anderson to withdraw the bid that was awarded to them for the same service. Yes: Mike, Mary Ellen, Diane, Rosemary, Lynn, Petsy and Scott. No: none.

 

AUTHORIZATION TO SIGN FOR LOAN TO FINANCE ROAD IMPROVEMENTS: Motion by Mary Ellen, support by Lynn, PASSED to authorize the Treasurer, Rosemary Rinella, to sign the financing documents to obtain a loan with Shelby State Bank for road improvements to West Lake Avenue as petitioned by residents and will be re-paid by creating a special assessment district. Yes: Mary Ellen, Lynn, Mike, Diane, Rosemary, Petsy and Scott. No: none.

 

BUILDING OFFICIAL CHRIS HALL-UNSAFE STRUCTURE:

Motion by Mary Ellen, support by Rosemary, PASSED to authorize the Building Official, Chris Hall, and the Township Attorney, David Wells, to proceed with legal action regarding the unsafe structure at 1261 W. McMillan Road. Yes: Mary Ellen, Lynn, Mike, Diane, Rosemary, Petsy and Scott. No: none.

 

BOARD COMMENT:

Mary Ellen stated that she received quotes to update the township's ordinance books. She explained the options regarding this update. The board requested that Mary Ellen check into the possibility of having a student type the documents that are older and not in electronic format so the books can be updated internally and reprinted in a larger format.

 

PUBLIC COMMENT:

None.

 

ADJOURNMENT:

Motion by Diane, support by Mike, PASSED to adjourn the meeting at 7:53 p.m. Yes: all.

 

DALTON TOWNSHIP BOARD

Scott Hladki Supervisor

Mary Ellen Sherwood Clerk

Rosemary Rinella Treasurer

Michael Hiner Trustee

Elizabeth Jenkins Trustee

Diane Misze Trustee

Lynn Young Trustee

 

Clerk__________________________

Mary Ellen Sherwood