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MEMBERS PRESENT: Mike Hiner, James Lothschutz, Elizabeth (Petsy) Jenkins, Merle H. Hittle, Ross McCloskey, and Chris Hall. MEMBER ABSENT: Supervisor, Christ Hall, called the meeting to order at the Dalton Township Hall. The Pledge of Allegiance was said and the roll call taken. MINUTES: The regular meeting minutes of April 12, 2010 were reviewed. Merle asked who could sign the minutes. Chris could but he will check with Mr. Parker. Motion by Mike, supported by Jim: to accept the minutes as presented and place them on file. PASSED: All in favor. PUBLIC COMMENT: Connie Burchfield voiced her concerns that the township has to pay the clerks salary and benefits along with paying someone to do the work that is required from the clerk’s office. She expressed her concerns for Mary Ellen and wishes her well. Connie feels that the solution would be for Mary Ellen to file for medical disability if she can not do her job. TREASURER’S REPORT: As of April 30, 2010 the General Fund has $208,672.37, Fire Operating Fund has $247,997.98, Fire Equipment fund has $7,314.23, and Investment Fund has 257,022.59. Motion by Mike, supported by Jim: to accept the Treasurer’s report and place on file for audit. PASSED: All in favor. Chris stated that the Township has received their Revenue Check and it was a little higher then expected. PAY BILLS: Motion by Jim, supported by Mike: to pay the bills. PASSED: Yes: Jim, Mike, Merle, Chris shared that his suggestion last month to pay bills after they’d been approved is not feasible. Several ideas were given on how to make it work, but it was decided that it would be impossible to get all bills to come due after the second Monday of each month. FIRE BUSINESS: There were 52 calls with an average response time of 7:34 minutes. The Command Truck topper has been received and looks good. MAINTENANCE REPORT: Chris M. brought up some ordinance issues concerning house with a lot of junk around them. Letters have been sent, stating that the Township would clean them up and charge the property owner if they didn’t take care of it. Does the Township want the Maintenance Department to get involved in cleaning up yards? Maintenance has done a few in past years, will they have time, would the residents expect them to do all cluttered yards, is it legal to put charges for this on the tax bills, or should it be contracted out. Chris H. stated it would be decided case by case. Merle asked if Trever’s hourly rate been taken care of. Chris M will discuss this with Chris H. about getting him up to $8.50 per as this is his fourth year working for the Township. COMPLIANCE OFFICER REPORT: Frank S. could not make the meeting tonight. BOARD COMMENTS: Chris H. recieved a price from McCormicks Excavating to compact our dumpster at the transfer station for $50.00 a week or $200.00 per month compacting each Monday. The PLANNING COMMISSION: The minutes are in the packet and there will be four items coming up next month. BUILDING PERMITS FEES: Tom M. was not present. Motion by Ross, supported by Merle: to table Building Permit Fees until next month. PASSED: Yes: 4. No: 2 - LETTER TO TOWNSHIP CLERK: The Clerk has not contacted anyone at the office about her condition or her intent. Chris summarized the letter that was in the Board’s packet. The letter stated their concern for her and would like to know the nature of her illness. They would like her to respond to the Board if she feels she can return after a short recovery period to do her duties or if she intends to resign. When the letter is approved, the Board will sign it. There was some discussion if sending the letter out by restricted delivery was best. Motion by EMAIL RETENTION POLICY: Motion by Jim, supported by Chris: to adopt the Dalton Township Email retention policy. PASSED: Yes: Jim, Chris, Merle, Mike, VENDOR POLICY: Vendors likely to exceed $1,000.00 must be authorized by the Township Board and the vendors under $1,000.00 may be authorized by the Township Supervisor. Motion by Mike, supported by Chris: to adopt the Dalton Township Vendor Policy and having all new vendors fill out the form. PASSED: Yes: Mike, Chris, Merle, Jim, Ross and ROAD MAINTENANCE AGREEMENT WITH MCRC: Motion by Jim, supported by COST SHARE FOR FIREWORKS: Motion by Mike, supported by Jim: to approve sending Twin Lake Fireworks Fundraisers $500.00. PASSED: Yes: Mike, Jim, MANDATORY SEWER CONNECTIONS: Question brought up: Would any cabins on BUDGET AMMENDMENT: Motion by BOARD COMMENT: Frank gave his report: There were 24 complaints on the book, 20 have been taken care of, 4 are still open for investigation, 1 citation given to appear in court. Elizabeth wanted the Board to understand that all penalties mentioned last month were incurredbefore the Clerk took medical leave. It was brought up that most of the penalties were returned. Chris would like the Board to come up with a date to interview the two remaining candidates for Fire Chief. The special meeting will be held on May 17, 2010 with a work session at 5:00 p.m., first candidate at 6:00 p.m. and the second at 6:30 p.m. Would like to encourage the firefighters to turn in any question they would like the candidates answer. Ross would like to see the building permit changes be listed a little clearer. PUBLIC COMMENTS Connie felt it was improper to bring up building permit changes after it had been tabled without reopening the issue. Connie also feels there would be more power behind the letter to the Clerk if the attorney signs it. It was stated that the letter was drafted by the attorney but the Board will be the ones signing it. Darlene Jarvey, would like to know how many applicants were received for the Fire Chief’s position. Twenty two were received with two remaining. She also asked if they have heard from Lake Management. Chris stated that they have inspected the lakes but he has not heard anything yet. Also $500.00 was budgeted for wee accounts and Middle Lake is a little low. ADJOURNMENT: Motion by Chris, support by Jim, PASSED to adjourn at 8:09 p.m. All in favor. DALTON TOWNSHIP BOARD Chris Hall Supervisor Elizabeth (Petsy) Jenkins Treasurer Michael Hiner Trustee Merle H. Hittle Trustee James Lothschutz Trustee Ross McCoskey Trustee Clerk:_________________________ |